A CSV file is a text file that uses commas to separate values into columns. This data format has been around for along time and is extremely easy to use, but is also widely misunderstood. With such a simple definition you might be wondering why I’m writing this article. That, or you’re one of the people I work with on a daily basis who are utterly confused when I suggest that a CSV file is anything other than a Microsoft Excel file. Before I go any further, let’s look at some content that would be typical of a CSV file: The…
Same Day ACH becomes effective on Friday, September 23rd, 2016, and one of its primary uses will be for the Direct Deposit of payroll transactions. Rather than the 1-2 day window for current ACH, payments will settle the same day for Same Day ACH. Employers should understand how they can effectively use this for those same day deposit needs. The nation’s 12,000 financial institutions will be implementing Same Day ACH, although some institutions may take longer than the end of business day to credit some employees’ accounts. By March 2018, all financial institutions will credit Same Day ACH deposits to…
One of the items passed in The Protecting Americans from Tax Hikes (PATH) Act of 2015, which was signed into law by President Obama on December 18th, 2015, was an effort to prevent tax return fraud. The Act accelerated the filing deadline for businesses for year-end informational returns such as forms W-2 and 1099-MISC* by 60 days to January 31st of the year following the tax year of the form. This makes the SSA and IRS filing deadline of their respective forms the same as the deadline for their distribution to employees and contractors. This new deadline of January 31st…
A biometric recognition timeclock is a great way to assure that the employee who is ‘on the clock’ is actually the one on-site and performing work, as it utilizes a part of the person’s body as their verification. In mainstream practice, I find two main types of biometric clocks; hand recognition and fingerprint recognition. In this article, I will discuss a few pros and cons, and how reliable they are in making a positive id. First up is hand recognition. The device is the HandPunch clock which reads the unique geometry of each person’s hand. Contrary to popular belief, it…
The death of an employee is a difficult time for any business. Grieving co-workers, loss of productivity, and finding and training a replacement are just a few of the factors a business will need to deal with, but one area that is often mishandled is the treatment of wages and payroll. How payroll is handled is all about timing, and I can break it down into three distinct parts. Part 1 – Wages earned and paid prior to the death For wages paid to the employee prior to the death, where the payroll check remains uncashed, a stop payment should…
By; Rhonda Bunker Director of Sales In the event you aren’t a football fan, the NFL draft just happened. The time of year when coaches and owners are all vying for the same players. You know the ones, the Heisman Trophy winners, the players who could take out a semi truck, the guys who run faster than gazelles. Those are the guys every team wants. The guys who look good on paper, the ones who have gotten the job done in college. It’s probably similar to the strategies you use when picking the right candidates to join your teams. Have…
I guess you can’t say we did not warn you. One day after our posting of the new Overtime Regulation coming, it is signed into law taking effect on December 1st, 2016. On Tuesday, May 17, 2016, the Department of Labor published its long-awaited final rule updating the Fair Labor Standards Act (FLSA) overtime regulations. The most material changes relate to the minimum salary you must pay to exempt employees, which is discussed in more detail below. For full details, be sure you read the previous article “Are You Ready?” The new regulation increases the salary test to $913 per week ($47,476 year),…
By: Matthew N. Thibaut, Esq. Employment Law Practice Group CIKLIN LUBITZ & O’CONNELL The Fair Labor Standards Act (FLSA) is an extremely technical statute that was enacted in 1938, which is the federal law providing employees overtime protection. Under the FLSA, an employee in the United States is entitled to receive 1.5x their regular rate of pay for hours over 40 unless they are exempt. The most common exemptions are the executive, professional and administrative exemptions, also referred to as the “white collar” exemptions. These exemptions are not determined by occupation, job title or classification, but rather by a two-part test: (1) duties test and (2)…
To pay Weekly or Biweekly (or some other frequency), that is the question. The US Department of Labor (DOL) does not specify any sort of frequency in which employees should be paid minimum wages or the overtime compensation it calls for. Instead the language states that “Wages required by the Fair Labor Standards Act (FLSA) are due on the regular payday for the pay period covered.” While this seems vague, the DOL takes this principal seriously. For example, if an employee fails to record time worked or submit a timesheet, and the employer is aware that work was performed, the…
This has been an interesting week in the world of information security. On Tuesday, Brian Krebs blog site, KrebsOnSecurity, posted an article detailing how a number of self service accounts were hijacked from ADP. In short, due to a weak registration process and a far too lackadaisical approach to stale accounts (i.e., accounts that were never activated by employees) on ADP’s part, as well as the inadvertent posting of sensitive registration codes on the part of a number of clients including a large commercial bank, U.S. Bancorp, victimizers were able make self service accounts for a considerable number of dormant accounts. In turn, the intruders used…