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Posts published in “Time & Attendance”

The Gift of Donated Paid Time Off


I have not been asked about this topic in my previous 25 years, yet in the past few months, I have received at least half a dozen inquiries. I am not sure of the reason this has become a hot topic lately; maybe it is COVID-19, but here are the details and considerations: Paid time off, whether it is Vacation, Sick, PTO, or whatever a company may call it, is a great benefit to its employees. It is there in the event that the employee cannot, or maybe just does not want to go to work, yet receives their pay…

Information Regarding Your Employees’ Rights for Time Off to Vote


Do you know the laws on providing time off for your employees to vote? As we approach a major national election, you should review your policy to make sure you are in compliance with the law, as there can be civil and criminal penalties for violations. There is not a federal law on the books, so any time-off policy falls in the hands of the state in which the employee votes. Some states designate an amount of time while others will require paid time off, and just about all prevent you from firing or disciplining an employee for taking time…

Compensable and Non-compensable Travel Time. Do You Know?


There are many times when an employee may need to travel for business-related purposes. The latter span can include something brief, like a trip to the bank, or a cross-country flight for a business conference and depending upon the circumstances, it can be compensable time. I think the best way to tackle this is to take a look at examples as to what is and what is not: What is NOT compensable Home to work/Work to home (aka commuting) – An employee who travels from home before the regular workday and returns to his/her home at the end of the…

BYOD; Business Use of an Employee’s Personal Device Requires Compensation


If you have an employee who drives their personal vehicle for a work related matter, it is the norm to reimburse the employee for the business-related use.  It is a straight forward calculation by taking into consideration how many miles the person drove and multiplying it by a rate.   The IRS even publishes a standard mileage rate of .58 cents per mile (2019).  But what if that employee uses their mobile personal device (aka cell phone) in a Bring Your Own Device (BYOD) workplace? As employers implement paperless, streamlined, and automated solutions to their work environment, we are finding that…

State Minimum Wage Increases 2019


While the Federal minimum wage remains at $7.25 per hour, 22 states and many cities/locals have set increases effective January 1st, 2018 with a few announcing a July 1st, 2019 increase, and New York with a December 31st, 2018 increase.  A list of each state/local, along with the new hourly rate is listed below; All rates are effective January 1st, 2019 unless otherwise noted. Alaska: $9.89 an hour Arizona: $11.00 Flagstaff: $12.00 Arkasnsas: $9.25 California: $12.00 for businesses with 26 or more employees; $11.00 for businesses with 25 or fewer employees Alameda: $13.50 Belmont: $13.50 Cupertino: $15.00 El Cerrito: $15.00 Los Altos: $15.00 Los Angeles: (7/1/2019) $14.25 for businesses with 26 or more employees;…

Biometric Timeclock Considerations


A biometric recognition timeclock is a great way to assure that the employee who is ‘on the clock’ is actually the one on-site and performing work, as it utilizes a part of the person’s body as their verification.  In mainstream practice, I find two main types of biometric clocks; hand recognition and fingerprint recognition.  In this article, I will discuss a few pros and cons, and how reliable they are in making a positive id. First up is hand recognition.  The device is the HandPunch clock which reads the unique geometry of each person’s hand.  Contrary to popular belief, it…