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Posts published in “SSA/SSN”

E-Verify – The Florida Edition


Florida Governor Ron DeSantis signed Florida’s Senate Bill 1718 into law on May 10, 2023.  This bill has a broad purpose to obstruct the flow of illegal immigration in the state and imposes some of the toughest penalties in the country.  It ‘enhances’ the crime of human smuggling, which is a good thing, but imposes a new rule for employers in the state. Effective July 1, 2023, private employers with 25 or more employees, and public employers, are now required to use the federal E-Verify system to verify employment eligibility of ALL new hires. There is NO requirement to verify employees who began employment prior to that effective date. So…

A SSN Card Does Not Mean a Person is Eligible to Work


The last time I wrote about Social Security Numbers (SSNs) over four years ago, it was a fun and educational piece about the history of the SSN. You can check it out at this link: These days, the SSN has become more important than ever, and it is of utmost importance to get it right. Of course, you should always get the SSN right for compliance with the Department of Homeland Security and the IRS, but that does not always happen. The filing of state employment and unemployment taxes has become more sophisticated over the recent years by utilizing…

SSN Mis-Match Error Letters Being Mailed


The time is here. As a followup to my July 26th, 2018 article, the Social Security Administration has started mailing those Employer Correction Request Notices (EDCOR) to employers who submitted their 2018 W-2 form containing employees names and Social Security Numbers that did not match the SSA’s records.  A sample of the notice is provided here. Since this notice is being sent to an employer with just one error, this will affect a large amount of businesses that it may take them several months to send out all of the notices.   If you do not see one right away, it…

Are Your Employees Mismatched? SSA is Cracking Down – Penalties May Follow


The Social Security Administration has announced that they will begin mailing Educational Correspondence (EDCOR) notices in the middle of next year to businesses and employers who submit wage and tax statements (Form W-2) that contain name and Social Security number (SSN) combinations that do not match their records.  There are a number of reasons why reported names and SSNs may not agree with their records, such as typographical errors, unreported name changes, and inaccurate or incomplete employer records. If they cannot match the name and SSN reported on a Form W-2 to their records, they cannot reconcile employer wage reports and…

A History and Education About the SSN


The first Social Security Numbers were issued in November 1936, and back then, they were issued through the U.S. Postal Service as the Social Security Administration deemed that was the most efficient way to reach the American workforce.  Much like today, individuals completed the SS-5 form to request a number, and they were printed at one of the 1,074 post offices that were designated as a “typing center” before being distributed back to the individuals local post office.   Fun fact #1, the first established number 055-09-0001 was issued to John D Sweeney, Jr.  He died in 1974 at the age…