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Posts published in “I-9”

A SSN Card Does Not Mean a Person is Eligible to Work

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The last time I wrote about Social Security Numbers (SSNs) over four years ago, it was a fun and educational piece about the history of the SSN. You can check it out at this link: https://blog.paymaster.com/a-history-and-education-about-the-ssn/ These days, the SSN has become more important than ever, and it is of utmost importance to get it right. Of course, you should always get the SSN right for compliance with the Department of Homeland Security and the IRS, but that does not always happen. The filing of state employment and unemployment taxes has become more sophisticated over the recent years by utilizing…

Spring Cleaning? Record Retention Guidelines to Help Clear the Clutter

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A question I am often asked is ‘How long must I maintain my payroll records?’, and the answer is; “it depends”.   Reason being is that there are many different documents that are maintained within the payroll world by a myriad of federal, state, and local agencies, and a lots of overlap.  Some people put a blanket retention policy of seven years across all documents, but in some cases as we will see, even that may not be long enough.  Namely if the records are for an active employee. Let’s take a look at the more popular forms and documents, and bring some order to…

E-Verify – Do You Know Who You Hire?

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E-Verify started as a pilot program in 1997 to help employers verify the work authorization of new hires.   When you have an employee complete a USCIS Form I-9, you are taking the word of the employee and the face value of the documents they provide.   E-Verify allows you to confirm the provided documentation against multiple government databases. All employers must first complete an I-9 form for every new hire, within three business days of the date the employee starts work.  Employers must not begin the I-9 process until after the individual is hired.  The newly-hired employee jointly completes the I-9 form…