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Posts published in “PayMaster HCM”

State Minimum Wage Increases 2019

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While the Federal minimum wage remains at $7.25 per hour, 22 states and many cities/locals have set increases effective January 1st, 2018 with a few announcing a July 1st, 2019 increase, and New York with a December 31st, 2018 increase.  A list of each state/local, along with the new hourly rate is listed below; All rates are effective January 1st, 2019 unless otherwise noted. Alaska: $9.89 an hour Arizona: $11.00 Flagstaff: $12.00 Arkasnsas: $9.25 California: $12.00 for businesses with 26 or more employees; $11.00 for businesses with 25 or fewer employees Alameda: $13.50 Belmont: $13.50 Cupertino: $15.00 El Cerrito: $15.00 Los Altos: $15.00 Los Angeles: (7/1/2019) $14.25 for businesses with 26 or more employees;…

Spring Cleaning? Record Retention Guidelines to Help Clear the Clutter

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A question I am often asked is ‘How long must I maintain my payroll records?’, and the answer is; “it depends”.   Reason being is that there are many different documents that are maintained within the payroll world by a myriad of federal, state, and local agencies, and a lots of overlap.  Some people put a blanket retention policy of seven years across all documents, but in some cases as we will see, even that may not be long enough.  Namely if the records are for an active employee. Let’s take a look at the more popular forms and documents, and bring some order to…

E-Verify – Do You Know Who You Hire?

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E-Verify started as a pilot program in 1997 to help employers verify the work authorization of new hires.   When you have an employee complete a USCIS Form I-9, you are taking the word of the employee and the face value of the documents they provide.   E-Verify allows you to confirm the provided documentation against multiple government databases. All employers must first complete an I-9 form for every new hire, within three business days of the date the employee starts work.  Employers must not begin the I-9 process until after the individual is hired.  The newly-hired employee jointly completes the I-9 form…

New Year – New Withholding Forms

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With the recent passing of the new tax law, we will find a significant delay in the IRS’ publishing of the 2018 W-4 Withholding Allowance Form.  In the meantime, anyone hired in 2018 should complete the 2017 form, and they will not need to complete the 2018 form when it is released.  Unless that is, if they want to later change their withholding.  A Form W-4 remains in effect until the employee gives you a new one.  When you receive a new form, begin withholding no later than the start of the first payroll period ending on or after the 30th…

PayMaster HCM & Security

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This has been an interesting week in the world of information security. On Tuesday, Brian Krebs blog site, KrebsOnSecurity, posted an article detailing how a number of self service accounts were hijacked from ADP.  In short, due to a weak registration process and a far too lackadaisical approach to stale accounts (i.e., accounts that were never activated by employees) on ADP’s part, as well as the inadvertent posting of sensitive registration codes on the part of a number of clients including a large commercial bank, U.S. Bancorp, victimizers were able make self service accounts for a considerable number of dormant accounts.  In turn, the intruders used…