The Equal Employment Opportunity Commission (EEOC) requires certain companies over a certain size to submit a report categorizing their employees by race/ethnicity, gender, and job category. This demographic survey, called the EEO-1, is due by October 30th, which gives you an additional month from the original deadline of September 30th.
Companies that meet the following criteria are required to file the report:
• Have 100 or more employees; or
• Have fewer than 100 employees if the company is owned by or affiliated with another company and the entire enterprise employs a total of 100 or more employees; or
• Is a Federal government prime contractor or first-tier subcontractor with 50 or more employees and a contract or subcontract amounting to $50,000 or more; or
• Serves as a depository of Government funds in any amount; or
• Is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.
If you’re required to file the report, here are some things to keep in mind:
• The EEOC would prefer that you file online.
• If you are a single-establishment company, you are required to submit only one EEO-1 data report. If you are a multi-establishment company, then you are required to submit a separate report for each location of your company.
• Identify the ethnicity of employees based on the way they identify themselves. If they refuse to self-identify, then use employment records or visual observation.
• Pull employment data from one pay period in July, August, or September.
• Include both full-time and part-time employees.
• Include employees who tele-work in the survey for the location to which they report (not where they live).
• You do not need to include applicant data.
If you are a PayMaster client, then we have a full suite of EEO reports available to make reporting a breeze.