An AARP study found that 47% of American workers in 2022 were employed by a business that does not offer any type of retirement plan. They also found that Americans are 15 times more likely to save for retirement when they have a workplace plan and 20 times, when the contributions are automatic. With such a low rate of employees saving for their retirement, many states are looking at closing that gap through state-facilitated programs and mandating employers in their state to offer a retirement plan. If you are an employer who does not have a retirement plan, such as…
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Restaurants face special rules for payroll, wages and tips that set them apart from most other businesses. In few industries do customers directly help pay employee wages through tips. These rules come mainly from the federal Fair Labor Standards Act (FLSA) and state laws, and can lead to common compliance issues, if not handled carefully. Minimum wage – While the federal minimum wage is $7.25 per hour, for tipped employees who engage in an occupation in which they customarily and regularly receive more than $30 per month in tips, their minimum wage is only $2.13 per hour in direct wages,…
The IRS has recently published Guidance for Individual Taxpayers who received Qualified Tips or Qualified Overtime Compensation in 2025, Notice 2025-69, which provides direction and examples on how individuals will be able to calculate their Qualified Tips and Qualified Overtime and claim the deduction on their 2025 1040 tax return. Tax year 2025 is a transition year, due to the retroactive nature of its start and the inability of the IRS, Social Security Administration and payroll systems to implement the changes. The amounts arrived at, by the below methods, may not be 100% accurate, but it is acceptable for 2025, according…
As discussed in our earlier blog post here, the One Big Beautiful Bill Act (OBBBA) allows for a provision of “no tax” on tips and overtime. This has turned out to be a bit of a mess, as it pertains to 2025 reporting to the employees, due to insufficient time for the Social Security Administration and the IRS to make the changes to their forms to account for it. Not to mention many payroll systems were not prepared for this brand new retroactive reporting, especially as it pertains to qualified overtime. With that being said, 2025 will be treated as…
The month of June is the start of summer, but for those in southeastern states, June 1st marks the start of hurricane season. Hurricane preparedness often includes stocking up on supplies and being at the ready for physical damage to a business, but another equally important aspect is having a plan to pay your employees. At PayMaster, we have been right in the thick of things, operating our headquarters out of South Florida. Over our past 30 years, we have maintained service before, during and after any and all hurricanes that have come our way. This is due to critical…
OSHA Recordkeeping and Reporting Begins February 1 The Occupational Safety and Health Act of 1970 created the Occupational Safety and Health Administration (OSHA) to ensure safe and healthful working conditions for workers. It is a division of the U.S. Department of Labor and they set and enforce standards, as well as reporting requirements. In short, it is one more set of government regulations many businesses will need to comply with, or otherwise, face penalties. Form 300A Posting Requirement From February 1 to April 30, 2025, covered employers* with 11 or more employees at any time in 2024, must post OSHA…
E-Verify is now mandated to be performed on all new employees in the state of Florida. Check out this webinar replay for all the information you need to know.
On August 1, 2023, the U.S. Citizenship and Immigration Services published the latest version of Form I-9. The new version can be downloaded here: https://www.uscis.gov/i-9. Employers should begin to use this new form immediately, and starting November 1, 2023, ONLY this new version will be allowed. If your employees use PayMaster HCM to complete the Form I-9, we will update to the new version in the coming weeks. There are many big changes with this version. Wording has been changed from ‘alien’ to ‘noncitizen,’ which I always thought was weird in the first place, and the form was redesigned to…
Florida Governor Ron DeSantis signed Florida’s Senate Bill 1718 into law on May 10, 2023. This bill has a broad purpose to obstruct the flow of illegal immigration in the state and imposes some of the toughest penalties in the country. It ‘enhances’ the crime of human smuggling, which is a good thing, but imposes a new rule for employers in the state. Effective July 1, 2023, private employers with 25 or more employees, and public employers, are now required to use the federal E-Verify system to verify employment eligibility of ALL new hires. There is NO requirement to verify employees who began employment prior to that effective date. So…
All private employers, even Old MacDonald, who are subject to Title VII of the Civil Rights Act of 1964 (as amended by the EEO Act of 1972) with 100 or more employees and have establishments located in the 50 states or DC are required to file the Standard Form 100 (aka EEO-1) each year. The due date changes each year, and is often extended. As of the time of this article, the 2021 filing is due by Tuesday, May 17, 2022. This includes state and local governments, primary and secondary school systems, institutions of higher education, Indian tribes, and tax-exempt…